West Virginia Corrections Streamlines Hiring Process and Saves Money
Wayne Armstrong, Director of Human Resources for the West Virginia Division of Corrections, shared the frustration of others in his agency. It took too long to hire someone… just getting through the hiring list from the West Virginia Division of Personnel that oversees the state’s civil service system took time. Then there was disseminating the candidate information to all the departments, conducting background checks and drug screens, etc. “It could take upward of three months to get to the interview stage and many of the good applicants had gotten jobs elsewhere in that time,” stated Armstrong. “Something had to change with the hiring timeframe without compromising public safety.”
So the correctional services in West Virginia, under Secretary of Military Affairs and Public Safety James W. Spears, tackled this issue head-on. They reviewed their hiring process, identified a tool to streamline the application procedures and coordinated their efforts with the sister agencies – Division of Corrections, Juvenile Services, Regional Jails and Correctional Facility Authority. The agencies had the same vested interest since they hire from one pool of applicants provided through the West Virginia Division of Personnel.
West Virginia selected the Corrections Selection Inventory (CSI) employee hiring tool from Insight Worldwide, Inc. It is now offered in 20 Workforce West Virginia (a one-stop state agency for employment-related issues) locations throughout the state plus all correctional facilities, regional jails and juvenile centers. They started using the CSI in October 2009 and the early results are significant. Where it took over three months to get to the interview phase, it now takes two to four weeks. The applicant information and profile from the CSI immediately goes out to the three agencies where before it could take up to six weeks. The West Virginia Division of Personnel simultaneously receives the same information and can create a certified listing of names in a much more accelerated manner that complies with state code.
“In the past, we often had to go into an interview ‘cold’ without all the information about the candidate. Now, we have a good profile in front of us so we can ask better questions and make better, faster decisions. It is more expedient and we are much more informed. The speed and information prior to the interview are the two best parts,” said Armstrong. Their hope is to get better quality employees as well.
The instrument allows them to look at more of the applicant’s profile domains than before. One correctional psychologist in West Virginia has found the “principle behavior” section to be particularly useful. Identifying one’s propensity to file claims, exhibit violence, test ethical and sexual boundaries can reduce the number of problem employees, lawsuits and administrative staff hours in dealing with the “bad apples.”
The pressures of not filling a position fast enough can also have a fiscal impact. West Virginia correctional facilities are staffed tightly. They need to fill positions so that they don’t have to require staff to do mandatory over-time which can reduce morale and employee retention. Keeping staff on board saves an agency money in several ways. One significant way is by reducing training costs. West Virginia estimates it costs over $20,000 to train one officer in their first year of employment.
“We are always looking for a better way to do business,” stated Missy Hayes, Human Resources for the Regional Jail and Correctional Facility Authority. Insight Worldwide’s Corrections Selection Inventory proved to be the answer.